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Write a professional resignation letter in under a minute
Fill in your details, pick a tone, and get a ready-to-send resignation letter — polite, professional and print-ready.
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Your letter
Review your letter before sending — check your company's notice-period policy in your employment contract.
Why a clean resignation letter still matters
Most companies won't remember exactly what you said when you resigned — but they will remember how professionally you handled it. A short, respectful resignation letter closes the chapter cleanly, protects your reference, and gives HR a clear written record of your last working day.
What to include in a resignation letter
- A clear statement of resignation. Say plainly that you are resigning and from which role.
- Your last working day. Based on your notice period, stated unambiguously.
- A brief note of thanks. Even one sentence of appreciation keeps the relationship warm.
- An offer to help with the handover. Optional, but it leaves a strong final impression.
What to leave out
Keep complaints, detailed reasons for leaving, or criticism of managers and colleagues out of the letter itself. A resignation letter is a formal record, not the place to air grievances — save that feedback, if you choose to give it, for a private exit conversation.
How to deliver it
Ideally, tell your manager in person or on a call first, then follow up with this letter by email or in print for the official record. This avoids your manager finding out through an unexpected written notice.
Common questions
How much notice should I give when resigning?
Two weeks is standard in most industries, though your contract may require more — check it before deciding your last working day.
Do I need to explain why I'm resigning?
No — it's completely fine to keep the letter brief without detailing your reasons or next steps.
Should I mention anything negative in my resignation letter?
No, keep it positive and professional. Save any feedback for a private exit interview.
Next step
Heading into a new role? Update your CV with the free CV Builder, or check it's ATS-ready with the CV Checker before you apply.